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OSU Extension

College of Food, Agricultural, and Environmental Sciences


Food Preparation and Service

Preparation of food by Ohio State University Extension faculty and staff is appropriate when it is within the scope of their responsibilities and for demonstration purposes.

When preparing food, for sale or giving away, to raise funds or contribute to recognition events/activities for programs and activities, Ohio State University Extension strongly recommends that faculty and staff contract with an independent business/vendor to handle the food preparation.

When engaged in programs/activities that include food preparation and/or service, Ohio State University Extension faculty, staff, and volunteers must follow local and state food preparation and service guidelines (when applicable); adhere to appropriate licensing procedures; and be knowledgeable of food safety guidelines.


• OSU Extension faculty and staff whose responsibilities and scope of responsibilities include food preparation for demonstration purposes will be knowledgeable of food safety guidelines and will follow USDA, local and state food preparation and service guidelines (when applicable).
• All events or activities involving food preparation or service will have a volunteer(s) or paid staff member(s) providing primary leadership who is/are onsite for the entire event or activity;
• Individuals (volunteers or paid staff) providing leadership to the on-site preparation and service of food, for sale or giving away (not including carry-in,
covered dish, pot-luck dinners, or bake sales) will have completed the Safe Food Handling for the Occasional Quantity Cook training or an equivalent educational opportunity, prior to engaging in the food preparation or service;
• When required, secure licensing from all appropriate agencies (contact county Health Department) and follow acceptable food preparation and service guidelines;
• When coordinating carry-in, covered dish, and/or pot-luck dinners, it is recommended that event leaders communicate (i.e., provide fact sheet) food preparation safety guidelines to the individual food provider(s).

USDA Fact Sheet: Basics for Handling Food Safely
USDA Food Safety Education Materials
Food Safety Graphics via Flickr

Approved by Administrative Cabinet – March 2006
Reviewed – March 2013
Reviewed by Kirk Bloir and Linette Goard – April 2015