Reuse of OSU Extension Materials

Re-use of OSU Extension Materials by Outside Agencies and Businesses

Requests are received from outside agencies and businesses to use OSUE image(s), materials, and other tools developed for and by OSU Extension. These requests are specialized beyond what the eStore, eXtension or website offers. Ohio State holds the copyright for these products, and Extension must grant permission for them to be used by a third party.

University guidelines are followed to handle requests on copyrighted material(s)/image(s). As a general rule, Ohio State does not share its copyright authority with others. Appropriate citation/attribution of the source must be given (e.g. “Used with permission of Ohio State University Extension, 2120 Fyffe Road, Columbus, Ohio 43210).

Use the Copyrighted Materials Agreement to handle requests.

A sliding scale of charges which can be applied as Marketing and Communications handles requests of a specialized nature has been developed. The OSU Extension policy of provision of a SINGLE reference copy to an individual, organization or business does not change; the eStore continues to sell single and multiple copies; eXtension contractual agreements continue as established by the organization.

Unit heads/assistant directors would be contacted and consulted when requests are received. Unit head/assitant director can request a charge be waived for a partner, refuse to have the product shared or negotiate the charge based on special circumstances.

Income generated will be shared:

  • Images – 100% to Marketing and Communications or other unit providing the image
  • Publications/electronic files where income exceeds $25
    • 25%  Marketing and Communications for handling
    • 25% Finance Office and Administration for billing/ innovation funds
    • 50% to unit developing the product

An example: a nonprofit from Michigan requested permission to use 20 slides of a PowerPoint presentation on universal design developed by an OSUE faculty member. They will be reproducing them on a CD which will be sold and also using them in courses they teach and charge participants to attend. The AD and educator were contacted and are willing to share the slides requested; the nonprofit is not one of our partners. Ohio State’s ownership of copyright has been confirmed. Based on the above proposal, they would be sent our copyright agreement form to complete, and a charge would be made based on the number of slides and whether the slide was a print or image.

SLIDING SCALE for COPYRIGHT MATERIALS

 

OSUE partner

Ohio nonprofit or
school

Out of state
Extension System

Out of state
Non profit or school

Commercial
(free to customer)

Commercial
(charge to customer)

 

$

$

$

$

$

$

Photo/Image
(each)

0

25

25

25

50

75

Reproduction table/chart (each)

0

25

25

25

50

75

Reproduction
Fact Sheet (per page, front & back)

0

0-25

100 +

100 +

$100

100++

Reproduction of multi page document or edited sections of document *

0-50

25-50

100 +

100 +

100

100++

PowerPoint (each slide)
word (w) or image (i)

0-10 w
0-25 i

10 w
25 i

10 w +
25 i+

10 w +
25 i +

10 w +
25 i +

25 w ++
75 i++

Electronic File
(based on # reprints estimated to be distributed)

0-1 each

1 each

1.50 each
+

1.50 each
+

2.00 each

2.00 each ++

Posted to agency/business website

Estimate will be provided based on time/content

Link to OSUE website

0

0

0

0

0

0

Note:

+ Additional one-time charge of $100 (total) to other Extension or non profit customers who will be selling the final product.
++ Additional one-time charge of $100 per slide to commercial customers who will be selling the final product.

*Authors will be consulted when requests are received and involved in decisions about whether permission would be granted for edited versions or where only a portion of the total product/package is requested.

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Scardena/Ludwig Proposal – August 19, 2009
Approved by Extension Administrative Cabinet – August 2009

Reviewed by Ryan Schmiesing – March 2015