Recent Blog Posts
Last week we discussed key questions about the A&P Promotion process. Go here to see that post. I’ve read a good number of draft narratives the past couple of weeks that inspire me to focus this post on telling your story in the three-page narrative.
We most often report our work as individual, stand-alone events or creations. For example, we might report teaching ‘Leadership Styles’ on January 12 with 22 learners. And we report writing about grain markets for a column in the local paper published the week of October 5. Or we note writing a newsletter that we sent to subscribers in December.
For no fault of our own, we make a long list of such items. These lists are important, but how do all these things translate into value? That is, how do they all work together to help others grow personally or professionally, capitalize on opportunities, address a widespread concern, or in some way improve a situation? We want to be able to report these things too.
If we think of each of the activities and accomplishments on our lists as ‘dots’, the point of authoring a narrative is to connect them. If that seems easier said than done for you, try this: Take a step back from your list, a step back from the work you do every day…What do you see? Ask yourself what ultimately have you been trying to accomplish? Where do you work? What is your assignment? Who is your audience or audiences? What are their needs and their opportunities that in partnering with them you can help address? What have you accomplished in carrying out your work?
Look at you go. You do some really important stuff with some pretty amazing partners when you stop, reflect, and see the bigger picture. Inspired by this, what would you like to do next to help strengthen people, organizations, and communities? Write that down too to make it feel more real. Look at us go now, you have set a course for future efforts. Try to practice seeing both the trees and the forest!
Early January means we are on the verge of full-on A&P promotion season. I am so excited to be able to engage so many colleagues in this process of professional growth and advancement! I am also excited to really get focused on promotion in these blog pages. See the changes to the process in our November 18 blog post. And see web-based resources focused on educator expectations, writing your narrative, the timeline and review process, and step by step instructions online (thank you, Terri Fisher!).
Below are some of the most frequently asked questions to date. Feel free to follow up with me (davis.1081) or post a comment if you would like more info.
Who nominates and what does that nomination look like?
Ideally, the nomination isn’t a “surprise” for any member of the team… i.e. they have been in communication regarding educator performance, readiness to move forward, etc.
The nomination is as simple as a note to Terri Fisher.456 (and cc’d to the other team members) stating, “I would like to nominate XYZ for consideration for promotion.” This nomination triggers the important next steps Terri handles for us, always with a most pleasant smile (e.g. arranging team review meetings, setting up folders/files, tracking recommendations, follow up, etc).
The educator or any other members of the team can nominate (e.g. area leader, assistant director, associate chair, and/or director of operations in cases where the educator is also an area leader).
Who should send the draft 3-page narrative and to whom is it sent?
Educators are encouraged to submit their draft narrative. Why? To reinforce a sense of team, ownership (see final question below), personal responsibility, etc… Educators are also encouraged to submit the final 3-page narrative should they be recommended to move forward by the review committee.
Three-page narratives should be sent to Terri Fisher.456 (and cc’d to the other team members).
Regardless of when you plan to submit, I would encourage you to maintain a draft 3-page narrative that you update every so often as a way to help you see the “big picture” of your work.
By when do the nomination and draft narrative need turned in?
February 1… Based on what Terri receives, she will scramble to align review team calendars such that we can meet to make the determination regarding the educators moving forward.
What are the other key dates?
March 15 is the deadline for educators (who are to move forward) to submit a final narrative, peer evaluation of teaching letters, and annual performance reviews.
April 1-30… Review committees will be meeting throughout April to make formal recommendations to the director of Extension by May 1. The candidate’s supervisor is tasked with authoring the review committee recommendation letter addressed to the director of Extension on behalf of the associate chair. To aid in consistency, a recommendation letter template will be provided.
How does one reconcile the draft 3-page narrative feedback and guidance?
Well, remember that feedback and guidance is generally shared with the best of intentions, and…
At the end of the day the author is ultimately the “owner” of their narrative. Their work, like their 3-page narrative, belongs to them. As the author, what you decide to do with feedback is your choice. As the well-intentioned colleague, don't take offense if your suggestions don't make the final cut.
Thank you for continuing to establish and strengthen our lines of communication with team members. The level of interest I have seen in working together more as a team strengthens my belief in the notion that professional growth and advancement is best approached as a team sport! It is truly uplifting to learn more about the difference we make across Ohio.
I love this time of year. It is a time for traditions and opportunities for fellowship with friends, family, and co-workers. And for me, it comes at just the right time, after a busy spring, summer, and fall.
I have learned that for many of us our Extension work from mid-November until the first of January looks much different than the rest of the year. The holiday season encourages us to slow down and creates opportunities for reflection. Whether you are driving to grandmother’s house, sitting in the woods with the deer and squirrels, visiting with friends during the Extension Annual Conference, or shopping (on-line, of course, and not during the conference!), there are so many things we can think about, reflect on, and appreciate.
I also learned a long time ago that Thanksgiving really is more than a meal. It is a mindset and a feeling that I have come to realize is best observed every day of the year. Being mindful of this keeps us grounded and focused on what really matters most. It helps us remember that every day is a gift, and it is up to us to use it wisely.
Every morning I wake, I am grateful for the gift of health and happiness. Both of these, I believe, are made possible by relationships. Relationships with co-workers and friends and family. I am also very grateful for the opportunity to engage in work with meaning. It is a true blessing to be able to work for and with others every day in ways that can change lives of others.
So the cold, the wind, and the day after day of overcast skies of Ohio are most definitely not high on my list. But don’t these things remind you of how much you love the other three seasons in Ohio? And they generally do their best to keep me inside where so many good thoughts (and the projects that have been put off) can happen.
We finally made it! Today I am happy to share recent changes to the A&P educator promotion process. The changes are the product of numerous conversations to gain feedback and insights. Thank you everyone for your input and guidance in this effort to make it easier to understand the process.
The key changes are highlighted below. Significantly more detail and everything A&P educator promotion-related is found online (thank you, Terri Fisher!).
What are the key changes?
- “Minimum three years in rank”. A nomination now replaces the minimum time in rank. The nomination is a simple note from the educator’s supervisor, assistant director(s), associate chair and a draft 3-page narrative from the educator by February 1. An educator can also self-nominate.
- Two votes. Before March 1, a review committee comprised of the educator’s supervisor, assistant director(s), and associate chair will decide whether the educator will proceed. For those moving forward, additional documentation will be considered and inform a second recommendation vote occurring in April (see next bullet!)
- Scaled documentation. As an A&P educator proceeds through the ranks, the documentation required for consideration of promotion becomes more involved. Additional documentation referenced above includes teaching evaluations (for A&P II, III, and IV candidates), annual performance reviews and peer feedback (A&P III candidates) and clientele feedback (A&P IV candidates).
- “Three consecutive years of exceeding expectations”. We have opted to replace this with a new minimum standard: Demonstrating a record of performance that exceeds expectations over the time period more often than not. So, assuming an educator’s performance has been reviewed five times since last promotion, exceeding expectations in 3 of those 5 annual reviews would be required for promotion.
Ready to learn more? Remember that everything A&P educator promotion-related including significantly more detail is found here. In addition, two A&P educator promotion workshops are scheduled for December 11 and 16 from 1:30-2:30 (via Zoom). Please RSVP to fisher.456 for workshop connection info. If you are unable to attend, both will be recorded and found here.
And as always, if you have questions and want to talk more, do not hesitate to contact me! (davis.1081 or 614-292-8793)
I absolutely love Ohio. There was a time when I never would have said it, much less thought it. But, I have come to realize the opportunity that it offers. A short drive in any direction usually brings a change in terrain. There are different types of streams, rivers, and lakes. The roads are curvy and hilly. And they are straight and flat. The communities and their people and what they do varies across the state too. Living in Ohio provides opportunities for so many rich experiences.
I love its changing seasons. Each one is so different, from the birds and wildlife to the different types of sports one can experience. From the hush of a fresh blanket of snow, to spring flowers, summer cookouts and fall leaves; there are so many ways to enjoy our surroundings. So much opportunity for variety here.
All that said, I’ll be the first to admit I like a routine. A routine is predictable and comfortable. Who doesn’t like to be comfortable? But routine is the often the main ingredient for a giant bowl of boredom. And, a key ingredient in a side dish of complacency.
I love life. Every day we have an opportunity to re-invent. Ourselves, our relationships, our attitude, the way we think about our roles and responsibilities while we are here. We are blessed every morning with the opportunity to re-think what we do. It is up to us. How can we make space for re-inventing in our routine?
The All-FCS Conference was this week. The virtual event focused on resilience and by all indications from the 200+ participants, the event was a huge success. I had a chance to be a panelist in the closing session along with Lori Myers, senior director, American Association of Family & Consumer Sciences (AAFCS) and Erik Porfeli, professor and chair, department of Human Sciences in the College of Education and Human Ecology.
The focus of the panel was adapting, changing and collaborating. We talked about looming issues and how to engage one another and stakeholders in pursuit of a brighter future. Three different perspectives converged in the panel discussion. And as in most discussions, it didn’t take long to uncover ideas and beliefs we had in common. Here are a few highlights:
- The future of our profession is largely up to us. How can we come together to identify what we want to create or strengthen what we are about? What resources do we have to assist us? What resources do we need? When do we get started?
- We need to remember our work is a marathon (not a sprint). Can we discipline ourselves to avoid the ‘noise’ and take care of ourselves? Can we focus on a game plan that is ‘friendly’ to existing teammates and potential new partners? Can we commit to doing better at telling our story?
- All that is shiny and new is not always better. How can we be more intentional about recognizing and honoring the good work done by colleagues who have come before us? Can we get better practiced at reminding ourselves (and others) about the value that we bring?
- No matter the position we hold, each of us is provided opportunities to lead. Can we recognize when our leadership is needed and muster the courage to step up? What do we have to do to develop the confidence to step up when we sense it is time?
T McCoy showcased her moderator skills and wrapped up the two-day event with tons of energy. It was encouraging to see such enthusiasm for our work and optimism for the future, even after all the weirdness that is 2020. And, like the individuals and communities that we serve, and the larger organization of which we are a part, I was once again reminded that we understand what it takes to endure.
In a post earlier this summer we talked about Extension materials and resources (such as factsheets, bulletins, curriculum, webpages, and other published media like videos and webinars) and the critical role they play in programming. We focused on how the review of such material by peers can help ensure their quality and ultimately make such material and us better. If you missed that post, please see the recently updated Peer Review Guidelines.
Our Extension teaching is an equally important element of our programming effort and its review by peers can help us become better educators too. Extension teaching involves engaging with audiences individually and in groups, face to face and via media. We engage others in a variety of approaches ranging from informal facilitation to formal classroom-type instruction.
OSU’s Office of Academic Affairs (OAA) takes teaching seriously. Enough so that all teaching faculty receive formal evaluation by peers. To address this requirement in Extension, all A&P and faculty educators and specialists are to arrange for at least one peer evaluation of teaching annually. See the recently updated guidelines here.
What’s the goal? To get better. That means we can’t be afraid to offer constructive and useful feedback as a peer reviewer and identify specific suggestions for improvement. As an instructor, we need to seek out peers who possess a level of expertise needed to provide helpful feedback. Among all the colleagues you have observed engaging with others, who do you most want to emulate? Who has a reputation for being an outstanding teacher? One change that should make finding your next peer reviewer easier: Your annual letter from a peer of an equal or higher rank is not required but should be the practice to the extent possible, especially for faculty pursuing promotion.
Let’s get serious about evaluating our teaching, whatever form our Extension teaching may take. Be a reviewer who offers up valuable feedback. And be a teacher that seeks out high-quality insights.
You have heard this before, one of the neatest things about Extension work is that it is a team sport. Teams typically include a wide range of players serving in a variety of roles from administrative associates to state-based faculty. Working together our various Extension teams partner up with other teams that might be community-based, industry-based, or part of other similar Extension-type organizations.
Something else I really appreciate about Extension work is that our efforts are varied and wide-ranging. We focus on a specific problem a homeowner is facing whether it is an issue with their lawn, a tree, or flying insects in the landscape. We work on a statewide basis to help people understand how to prepare more nutritious foods for their families. There are so many more examples and in each of them, we work together as a team to carry out the Extension mission, each of us in a particular role that is so important to the effort.
In my role I read about so many of these efforts in faculty dossiers, annual performance reports, program highlights, weekly newsletters, etc. But, there is something completely different about seeing Extension work firsthand, and I had the chance again this week to feel the excitement of the Extension work we do.
I have read about Jim Jasinski’s work (he was recently promoted to professor - see his CV here) but hearing from Jim firsthand as we rode through the fields at the Western Agricultural Research Station in South Charleston really brought his Extension efforts to life for me. In our brief visit, I sensed his enthusiasm and passion for his work. I also heard about challenges and the need for patience (especially this year). Through our visit, all of Jim’s dossier pages I had read previously were really brought to life and I felt better able to help Jim and his efforts as a member of the larger Extension team.
And that really is my goal. How can I help you today?
Not long into my first assignment as an Extension professional, I was ‘elected’ by my peers to the role of ‘president’ of CD. Looking back, I should have been listening more closely for the train whistle in the distance. Little did I realize the opportunities it would bring and prepare me to serve again in different roles for different organizations (Ohio Epsilon Sigma Phi – ESP and the National Association of Community Development Extension Professionals – NACDEP). One thing about Extension work, there’s never a shortage of acronyms or opportunities to serve and grow.
President of CD sounds like a powerful position, but I later learned this role was charged primarily with coordinating Extension CD awards. It didn’t matter, I was new and I was excited to get involved in the community of professionals to learn more. The role was part of the board of what was then referred to as the Ohio Extension Agents’ Association (OEAA). OEAA was the predecessor to the Ohio Joint Council of Extension Professionals (OJCEP).
We’ve come a long way since then. And we have been able to do so because of the way we have worked together. OEAA didn’t have a place for Extension support staff or ‘administration’ but today OJCEP is a community that welcomes all Extension professionals. This professional community represents organizations that exist to serve every type of Extension focus (e.g. ANREP, ESP, NACAA, NACDEP, NAEPSDP, NAE-4HA, NEAFCS, and TERSSA.)
OJCEP is organized, supports professional development and provides ongoing support for all of us in Ohio much in the same way as the national JCEP organization exists for all Extension professionals across the U.S. Through your involvement you have opportunities to grow personally and professionally. There are countless opportunities to lead and learn how to lead. You can submit your best work to be judged by peers via formal recognition and awards opportunities. Conference and professional development opportunities are also available as well as scholarships to help defray their costs and other similar activities you may pursue.
We realize the return on investments we make in our professional communities (whether we decide to engage by program area or Extension overall, and at state or national levels) much in the same way we realize our investments in our personal relationships and communities. In short, we get what we give.
Now is the time to renew or join the membership (see Sabrina’s email sent Oct 1). You also have a chance to join the community on October 12 at the next regularly scheduled OJCEP meeting to be held via Zoom at https://osu.zoom.us/j/94361085213?pwd=dGlaSWxvS2pCeGRPN2VLM21xeGNHZz09 Meeting ID: 943 6108 5213 and Password: 489924
And don’t be afraid of the train whistles in the distance.
I find it hard to believe that we are pushing into October. Really? October? What a year 2020 has been so far. This week I had a chance to hear Extension administrators from across the U.S. talk about how we’ve been able to adapt over the past several months. With every story shared, I was reminded of just how resilient we can be and it felt good to know that being an Extension professional provides us the opportunity to be part of something bigger.
It looks and feels like the larger environment in which we operate will continue to look the same for the foreseeable future. The university has shared plans through spring semester 2021. Given what has been shared, it makes sense to approach our work over the next six months in the same way we have approached our work since March.
That said, if you have not already, I encourage you to briefly reflect on what you have learned since March and use this knowledge to sketch out a plan of work for what remains of 2020 and into 2021. What would you include? Think about these five:
- scheduled and proposed engagements (e.g. formal teaching, facilitation opportunities, field visits, etc) with a short description of the anticipated audiences for each
- creative and scholarly efforts, both planned and currently in-process (e.g. curriculum, webinars, videos, etc)
- professional development opportunities to be pursued and specific professional development needed (e.g. inservices, webinars, virtual conferences, etc)
- those things you can stop doing (make the list and put them in some semblance of order)
- that one big thing (e.g. what big project or systemwide initiative might you want to work on if you had a bit of ‘extra’ time?)
Regardless of your position, how might you work with your colleagues in drafting a collaborative plan that includes specific roles for everyone in your office? How might you sketch out your county-level collaborative plans that engage support staff, program staff, and field specialists, for example? Maybe think about your specific contributions to statewide teams and your other collaborative efforts that might engage new and different audiences.
If nothing else, the past several months have served to remind us what we are capable of enduring. Okay, none of us asked for that, but thank you for the workout. Now that we have grown stronger, how do we work together to make the most of the opportunities on the horizon?