Communiqué November 7, 2012

Contents

10 Inclusionist Behaviors in Leadership

Behavior #10 – Inclusionist leaders follow-through on their promises, and model inclusive behavior

If you’ve read Behavior #12 in Stephen M.R. Covey’s book The Speed of Trust, you will remember that he referred to keeping commitments as the “Big Kahuna” of behaviors. Doing what you promise is a quick and sure way to build trust; not following through on a commitment will quickly destroy trust. We face opportunities to make commitments and promises every day and in many settings.

Committing to balance work and family presents all of us with opportunities to follow through on our promises. When I played little league, I could count on seeing my dad in the stands watching my games, because he made a commitment to arrange his work schedule so he could be there as much as possible. As parents, my wife and I committed to go and watch the community parades and football games when our sons marched in the band.

Attending events can be challenging at times given the hectic schedules we face as working parents. It requires an extra effort to manage our work schedules, and it is equally important that we make our promises carefully for the times when our work schedules are compromised by circumstances beyond our control. For those special occasions, think about the rites of passage and special events our children experience. When one of these special occasions occurs and is in direct conflict with our work schedule, the decision about promising to be there is easy when you think about what you want to remember 10 years down the road.

Most of us have opportunities to work in teams, whether it is an administrative team, a program team, a support team, or an office team. Working in teams is another situation where following through is critical. Teams develop work plans and assign responsibilities for team members to carry out.

Consider a grant-writing team and its goal of submitting a competitive grant on schedule. Imagine the frustration when just one team member doesn’t complete his or her assignment in time to meet the deadline. The grant proposal doesn’t get submitted; or if it does, it will not be nearly as competitive as it could have been. Or what about the team that is working on a project that will have a major impact on each team member’s annual performance review. The project is completed and receives lots of praise and recognition for its impact. However, if one member did not contribute to the effort yet expects to receive the benefit of the team’s success, imagine the loss of trust the team will have that member who did not keep the same commitment to contribute to the project’s success.

These examples underscore the importance of trust when working in teams. One of the ways teams can ensure that every team member contributes to successful outcomes is to make accountability everyone’s responsibility. This helps to promote inclusive behavior among team members, for each member will bring diverse perspectives and skills to the team - yet everyone will have the same expectation of being accountable to the others in following through on their promises.

-Ken Martin, department chair and associate director of programs

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Annual Conference Early Bird Discount Ends November 9

ALL Extension professionals are encouraged to attend this year’s Annual Conference. As we did last year, Extension Administrative Cabinet has agreed that county offices may choose how to handle their office hours during that day. Options include: closing the office for the day with a sign indicating that everyone is participating in the annual conference and recognition event, and the office will reopen on December 6 (remember to change your voice mail or answering machine message also); utilizing volunteers to keep the office open; using students who are home from college to keep the office open; or using a temp agency or temporary employee to assist during this one-day event.

In these times of change throughout our organization, we all benefit from attending the conference and comparing notes with our peers - and this is designed to be an all-inclusive meeting. Every Extension employee is important to this organization, and I believe it is valuable to have all of us learning together when possible. We are all working together for the good of the entire organization. I look forward to seeing all Extension professionals at this year’s conference!

And don’t forget to register before November 9 for the event to save $25!

-Dr. Keith Smith, director, OSU Extension

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Order Your Name Badge

All employees registered for the Annual Conference are encouraged to wear your Extension name badge. If you are a new employee, you may order yours at no charge. If you are ordering a replacement name badge or there are changes to your title or location, the badge costs $5.50. The deadline to have them ordered in time for the conference is November 13. For more information, visit: http://extensionhr.osu.edu/resources/namebadges.htm

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Bev Kelbaugh Resumes as Full-Time South Central Regional Director

As of November 1, Bev is no longer serving as co-associate director of operations and has resumed full –time responsibilities as the South Central regional director. She will also assume the responsibility as point person on Administrative Cabinet for implementation of our revamped strategic plan.

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PULSE Survey – November 2012

A short update about the Zoomerang account that we use to send the PULSE Survey…

Survey Monkey has purchased Zoomerang! As a result, you may have noticed a few changes in the recent (November 5) email invitation to complete this month’s PULSE Survey. You may have been wary about clicking on the link.

If you have any questions about the PULSE Survey, please contact Ken Martin (martin.1540@osu.edu) instead of replying to the invitation. This month’s PULSE Survey will close on November 20 at NOON. Thank you for continuing to share your opinions with us in the survey.  We value your input!

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Extension Promotion Workshops – December 18 or January 16

Has it been 10 years since you were tenured? Do you have an interest in applying for promotion? Want to better understand the role of vita review committees, the review process, and performance expectations? Want help getting your arms around the OSU Extension APT document or the A&P promotion guidelines?

Plan to attend one of the upcoming Extension Promotion Workshops on December 18 or January 16 from 8:30 a.m. – 4 p.m. at the Nationwide & Ohio Farm Bureau 4-H Center in Columbus.

We’ll focus on the items above, review the Department of Extension’s dossier outline, discuss curriculum and quality indicators, demonstrate the need to maintain documentation of your accomplishments, and more. Extension professionals with all levels of experience with the process are invited as we share and learn from each other. Registration fee is $25. Due to space constraints, each workshop is limited to the first 25 registrants. Please use one of the following links to register.

Tuesday, December 18 Promotion Workshop:

Wednesday, January 16, 2013 Promotion Workshop (repeat of December 18 session):

Please note: These workshops are NOT Research in View (RiV) trainings, but techniques to effectively document your accomplishments in RiV will be discussed. For more information, contact Ken Martin.

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Another RiV Update...Change in Timeline!

- Debby Lewis, leader, Program Development and Evaluation

On October 1, we shared an update on the integration of the Extension Activities section into RiV. We also announced that any changes to the timeline would be shared as we learned about them.  On November 1, we shared some of the changes as outlined below.

First of all, thank you to all of the pilot testers who tested the Extension Activities section the first two weeks of October.  To incorporate the suggested changes and avoid the Thanksgiving holiday, the timeline has been adjusted slightly.

  1. If you are new to OSU Extension and have never used OSU:pro, you may move right into using Research in View (RiV).  There are SOME parts of RiV that you may complete without the Extension Activities section.  For example, awards and service.  Please contact Debby Lewis (lewis.205@osu.edu) if you have questions about sections into which you should enter data. 

            URL for RiV http://go.osu.edu/RIV

  1.  If you were using OSU:pro, you should continue to use OSU:pro(mc) at the http://pro.osumc.edu URL to report your 2012 NON-DOSSIER, Extension Activities data (Do NOT add anything new to the core dossier sections).

NEW deadline to enter data at this URL is Monday, November 26, 4:30 pm. 

  • Please ADD the OSU:pro(mc) link as a trusted site in your browser!  Do not click on the “get me out of here” link.  It is safe to use.
  • Keep in mind, the pages load more slowly than you may remember. 
  • NON-DOSSIER Extension Activities include: Extension Programs and their associated Events, Performance Goals, Professional Development Goals, Specializations, and Extension Annual Curriculum Development.
  • Remember:  You already know how to use OSU:pro, and the data from the OSU:pro(mc) Extension Activities section is transferring into the new Extension section for RiV (the fields match up!).
  • Contact Debby Lewis (lewis.205@osu.edu) if you are having any problems with your OSU:pro account.
  1. Data transfer from the OSU:pro(mc) Extension Activities module into RiV will happen November 27 - 28.
  2. Extension Activities should go LIVE on Thursday, November 29.
  3. The PDE Unit will be offering trainings after the go-live date (location and times TBD).

We apologize for change in the timeline, but Thomson Reuters requested more time to make the changes requested by the pilot test group.  Again, we really appreciate your patience with the entire transfer process.  If there are additional changes to the timeline outlined above, we will let you know.

New or current users of RiV:  Remember, if you see issues with your RIV profile (or cannot access your profile), please email riv@osu.edu.

Thank you again for your continued patience during this transition period!

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New Version of Camtasia Relay Recorder Available

Camtasia Relay is a service from the Section of Communications and Technology that makes it easy to record and distribute presentations online. A new version of Camtasia Relay is available for staff who have an existing Camtasia Relay account at https://relay.cfaes.ohio-state.edu/relay/default.aspx. After login, click the "Download Recorder" option.  If you don't have an account, contact the Camtasia Relay manager, Ken Kulka at (Kulka.1@osu.edu; 614-292-2012). You can also set up a new account and receive support from the CFAES IT Help Desk. Send an email to ithelp@cfaes.osu.edu or call 614-292-9110.

The Camtasia Relay Recorder is a simple application on your computer that captures your voice and what is happening on your screen, and it is free to all Extension personnel. When complete, the recording is posted online and you are sent a link to your presentation or lecture. Click the link below for a video overview of Camtasia Relay and information on how to create an account or assistance with Camtasia Relay.

http://presenter.cfaes.ohio-state.edu/kulka.1/Camtasia_Relay_Intro_-_Flash_%28Large%29_-_20121105_02.42.54PM.html

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Leading Organizations in These Challenging Times

Today's leaders are facing some of the greatest challenges as their respective organizations and/or programs face budget reductions, elimination, staff downsizing, and/or increased clientele needs. The pressure to change will only increase over the next decade. Yet our methods and strategies routinely fall short of systematic change. It is during these critical times that your leadership is most important...but what are the most critical elements and methods one should utilize in creating change in today's world. This workshop will focus on using your change style preference to effectively use change models and implement key strategies for more effective change.

More specifically, as a result of this workshop individuals will:

  • Recognize the environmental context we are working/leading in
  • Identify your change style preference and it's implications to leading change
  • Explore the Kotter model of leading change
  • Identify key change leadership strategies
  • Be better prepared to lead change within their organization or department

Prior to the workshop session, participants will take the Change Style Preference online and receive their results as a part of the training.

Jeff King is facilitating this workshop on November 13, 9 am to 12 pm. If you are interested in a group rate (5 or more individuals from an organization), or to bring this program to your workplace the fee is $60 per participant.

To register and make payment, please go to https://regonline.com/seriesleadership

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Mission Possible: Positive Leadership (on-line)

Who should attend? Leaders, Supervisors (current & aspiring), Work Team Members, Directors, Board Members, "Front-line" Staff

Why attend?

  • Learn new ideas for boosting your own attitude
  • Develop strategies for creating a positive culture at work
  • Discuss ways to increase productivity at work
  • Improve working relationships

Workshop Description

Are you a positive leader? Do you wonder how others think about your attitude as a leader? A quick test is to observe the way people react to you when you walk into a room. Are people happy to see you? Do they want to talk to you? Or do they quickly make themselves scarce? If they run when they see you, it's time for an attitude check.

Negativity in organizations is costing US businesses $300 billion/year. It is imperative that leaders establish a culture of positive leadership. As a leader, others look to you to set the tone for your team/organization. Being engaged and committed to a positive culture is a priority for the leader, and also every employee in the organization.

Organizations that have a positive culture are more productive, have happier employees and most importantly, happy and satisfied customers.

Leaders have a choice about his/her attitude - and no matter what the situation, you have a choice to make about how you are going to react. No matter what the current situation is, or who is causing the negativity in your organization/team, it is vital that you create positive strategies that keep the team/organization strong.

Beth Flynn is facilitating this workshop 2120 Fyffe Road, Room 105 November 14, 9 to 11 am. The fee is $60 per participant. To register and make payment, please go to https://regonline.com/seriesleadership

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CFAES Faculty Council

Congratulations to the newly elected South Central Region Extension representative to the CFAES faculty council – Jeff McCutcheon. Jeff replaces Chris Penrose, whose term ends 2012. Jeff will serve a three year term beginning in 2013.

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Tri-State Diversity Conference - February 20-22

Save the date for the conference. The brochure can be viewed by clicking 2013TriStateDiversityConference.pdf

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Personnel Update - July through October 2012

The OSU Extension personnel update for July through October 2012 is attached.

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